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File #: 22-0783    Version: 1
Type: Agenda Item Status: Approved
File created: 4/20/2022 In control: Board of Supervisors
On agenda: 6/14/2022 Final action: 6/14/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Authorize the Purchasing Agent to execute Agreement for Services 6565 with Spencer Building Maintenance, Inc. for a not-to-exceed amount of $1,400,000 and a term of three years to provide routine and as-needed janitorial services at specified County buildings; 2) Make findings pursuant to Ordinance Code, Section 3.13.030(a), El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000 that such services provided by Contractor are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than County employees; and 3) Authorize the Purchasing Agent, or designee, to execute any necessary amendments relating to Agreement for Services 6565, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.
Attachments: 1. A - Blue Route Approval No. 6565, 2. B - Agmt for Svcs No. 6565
Related files: 22-0864
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Agreement for Services 6565 with Spencer Building Maintenance, Inc. for a not-to-exceed amount of $1,400,000 and a term of three years to provide routine and as-needed janitorial services at specified County buildings;
2) Make findings pursuant to Ordinance Code, Section 3.13.030(a), El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000 that such services provided by Contractor are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than County employees; and
3) Authorize the Purchasing Agent, or designee, to execute any necessary amendments relating to Agreement for Services 6565, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
In December 2021, the Facilities Division of the Chief Administrative Office conducted a Request for Proposals (RFP) for countywide custodial services. The results from that RFP projected an estimated savings for the County between $304,000 - $508,000 annually when custodial services are contracted out. The projected savings also reflect a higher level of service than can currently be performed with existing staff in house, and assume the retention of only one (1) Custodial Supervisor to help oversee contracted vendors. Based on this agreement and other pending agreements for custodial services, it is currently estimated that contracting for custodial services will save the County at least $360,000 annually.

Agreement for Services 6565 with Spencer Building Maintenance, Inc. provides for routine and on-call janitorial services at Buildings A, B, C, Agriculture, Agriculture Annex, Main Library, County-owned locations on Spring Street, Veterans Building, Museum, Parks Division, Alte...

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