...Title Health and Human Services Agency (HHSA) recommending the Board:
1) Adopt and authorize the Chair to sign the name change Resolution 084-2022, which removes Don Semon, prior Director of HHSA, as the named authorized signer of amendments made to the Board approved Emergency Solutions Grant Coronavirus (ESG-CV) Standard Agreement No. 20-ESGCV1-00037, and delegates authority to the Director of HHSA by title, to execute and administer said documents;
2) Accept and authorize the Director of HHSA to sign Amendment 2 to ESG-CV Standard Agreement No. 20-ESGCV1-00037, administered by the California Department of Housing and Community Development (HCD), which extends the term of the Agreement from the original Board accepted term of September 30, 2022 to November 30, 2022, and which combines prior awarded Round 1 and Round 2 ESG-CV funding with a confirmed third award of $500,000, for a total award of $1,653,000, as accepted by the Board on November 10, 2020; and
3) Delegate authority to the Director of HHSA, acting on behalf of HHSA as the Administrative Entity for the El Dorado Opportunity Knocks Continuum of Care, to execute any future amendments, that do not increase the total award or term, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal and programmatic reports.
FUNDING: 100% Federal Funding administered by the State of California Department of Housing and Community Development, Emergency Solutions Grant Program, as a result of the Coronavirus Aid, Relief, and Economic Stimulus Act enacted March 27, 2020.
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DISCUSSION / BACKGROUND:
On June 30, 2020, the Board of Supervisors (Board) approved Legistar item 20-0768, which designated the Health and Human Services Agency (HHSA) as the Administrative Entity for the El Dorado Opportunity Knocks Continuum of Care (CoC) and authorized HHSA to receive an Emergency Solutions Grant - Coronavirus (ESG-CV) Round 1 funding award administered by the California Department of Housing and Community Development (HCD) in an amount of $437,000. The Board adopted Resolution 109-2020, which authorized Don Semon, HHSA Director, to execute the resulting ESG-CV funding agreement. The HHSA Director executed Standard Agreement 20-ESGCV1-00037 on November 16, 2020, for the term upon execution through September 30, 2022.
On November 10, 2020, the Board approved Legistar item 20-1355 and adopted Resolution 161-2020, which authorized HHSA to accept an ESG-CV Round 2 funding award administered by HCD, and authorized Don Semon, HHSA Director, to execute an amended ESG-CV funding agreement (Amendment 1) for a total Round 2 ESG-CV funding amount of $716,000. This amended Standard Agreement No. 20-ESGVC1-00037 A1 combined the ESG-CV awards from Round 1 ($437,000) and Round 2 ($716,000), totaling $1,153,000. The amendment was executed by the HHSA Director for the term of April 21, 2021 through September 30, 2022. HHSA had been advised by HCD that additional ESG funding may come available, and as such, Under Resolution 161-2020, the Board also delegated authority to Don Semon, HHSA Director, to accept an additional ESG-CV Round 2 funding award for $500,000 if funding should become available by HCD. With that, the Board's approval authorized the HHSA Director to accept and execute an amended ESG-CV funding agreement in the amount not to exceed a total combined funding award of $1,653,000, for a term not to exceed September 30, 2022, contingent upon approval by County Counsel and Risk Management.
On May 2, 2022, HCD informed HHSA that the additional $500,000 in Round 2 funding was awarded to HHSA, providing the ESG-CV Standard Agreement Amendment 2, No. 20-ESGCV1-00037 A2 for execution. Additionally, HHSA was informed that the State is allowing for an extension of the term, going from September 30, 2022 to November 30, 2022. As the Board had already accepted the additional funding amount of $500,000 under Resolution 161-2020 on November 10, 2020, HHSA is requesting the Board accept this amendment due to the increased term of the Agreement.
Lastly, upon the issuance of the amended ESG-CV Agreement, HCD informed HHSA that a Resolution to remove Don Semon was necessary because he was no longer employed by HHSA. HHSA was advised that this was required before the amended Agreement No. 2 can be executed. HHSA is requesting the Board adopt the Resolution removing the prior HHSA Director by name and addressing the Director of HHSA (by title only) as the authorized signer of ESG-CV documents relating to this funding, as required by HCD. The original Board Resolution 161-2020 shall remain in effect except that the prior named Director of HHSA shall be amended and replaced with the Director of HHSA by title.
ALTERNATIVES:
The Board could decline to adopt and authorize the authorized signer name change Resolution, and likewise decline to approve the extended term of the ESG-CV Standard Agreement, in which case, the Continuum of Care would not be eligible to receive the additional funding made available through the ESG-CV grant program.
PRIOR BOARD ACTION:
1) 01/11/22, Item 22-0023, ESG-CV Round 2 Additional Funding Acceptance.
2) 11/10/2020, Item No. 20-1355, Adopted Resolution No. 161-2020 for ESG-CV Round 2.
3) 8/25/20, Item No. 20-1053, Adopted Resolution No. 133-2020 for ESG-CV Round 1
4) 6/30/20, Item No. 20-0768, Adopted Resolution No. 109-2020 for ESG-CV Round 1.
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
ECG-CV Standard Agreement amendment was approved by County Counsel and Risk Management. The name change Resolution was approved by County Counsel.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
ESG-CV funds do not have a match requirement. There is no impact to County General Fund. This allocation is included in the FY 2022-23 Recommended Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to obtain signature of Chair on one (1) original Resolution for ESG-CV and email to HHSA Grants Unit at hhsa-grants@edcgov.
STRATEGIC PLAN COMPONENT:
Healthy Communities
CONTACT
Daniel Del Monte, Interim Director