Title
Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2022-23 for a total amount of $43,250:
1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500;
2) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000;
3) Agreement 5631 with CALIFA for high-speed broadband fiber network connection in the amount of $8,000; and
4) Agreement 4985 with Lena Foundation for language development program in the amount of $9,750.
FUNDING: 35% County Service Areas; 45% General Fund; and 20% Fees, Grants, and Other Revenues.
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DISCUSSION / BACKGROUND
The Library Department manages perpetual agreements for ongoing online cataloging, maintenance and technical support for the automated materials handling system, high-speed fiber network connection and a language development program.
The Library Department is bringing this matter before the Board pursuant to Board Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".
Library Department will initiate a change order in FENIX for each agreement to continue the agreements for Fiscal Year 2022-23.
ALTERNATIVES
The Board could disapprove the perpetual agreements and Library services would be negatively impacted.
PRIOR BOARD ACTION:
06/22/21 Legistar item 21-0924 - FY 2021-22 Perpetual Agreements
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Funding for the agreements is included in the Recommended Budget for FY 2022-23.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Carolyn Brooks, Library Director