Share to Facebook Share to Twitter Bookmark and Share
File #: 22-0592    Version: 1
Type: Agenda Item Status: Approved
File created: 3/22/2022 In control: Board of Supervisors
On agenda: 6/28/2022 Final action: 6/28/2022
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Approve the continuation of Thirteen (13) perpetual agreements as detailed in Attachment A; 2) Authorize the Purchasing Agent to post a change order for each ongoing perpetual agreement to ensure availability of funding in Fiscal Year (FY) 2022-23; 3) Delegate authority to the HHSA Director to execute amendments, as needed, to the perpetual agreements detailed in Attachment A, that do not increase the maximum dollar amount, contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis; 4) Receive and file the list of perpetual agreements terminated in FY 2021-22 listed in Attachment B; and 5) Authorize the HHSA Director to terminate other perpetual agreements, as appropriate, including but not limited to those listed in Attachment B, and notify the Board of such terminations on an annual basis. FUNDING: Various, see funding sources in Attachment A.
Attachments: 1. A - FY 2022-2023 Perpetual List - Attachment A, 2. B- FY 2022-2023 Contracts Terminated - Attachment B
Related files: 21-0626, 20-0450, 13-0674, 18-0554, 19-0700, 22-1532, 22-0816
Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the continuation of Thirteen (13) perpetual agreements as detailed in Attachment A;
2) Authorize the Purchasing Agent to post a change order for each ongoing perpetual agreement to ensure availability of funding in Fiscal Year (FY) 2022-23;
3) Delegate authority to the HHSA Director to execute amendments, as needed, to the perpetual agreements detailed in Attachment A, that do not increase the maximum dollar amount, contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis;
4) Receive and file the list of perpetual agreements terminated in FY 2021-22 listed in Attachment B; and
5) Authorize the HHSA Director to terminate other perpetual agreements, as appropriate, including but not limited to those listed in Attachment B, and notify the Board of such terminations on an annual basis.

FUNDING: Various, see funding sources in Attachment A.
Body
DISCUSSION / BACKGROUND:
Board of Supervisors Policy C-17, Section 4.5, “Contract Term,” requires departments to “obtain authorization from the Board of Supervisors, initially, and on an annual basis, to use any contract that does not have a stated agreement term.”

Each perpetual agreement must have a change order processed in FENIX to allocate funding for payments in the upcoming fiscal year. Therefore, Health and Human Services Agency (HHSA) is apprising the Board of the perpetual agreements listed on Attachment A, and recommending the Board authorize the Purchasing Agent to post a change order for each ongoing perpetual agreement to ensure availability of funding in FY 2022-23, effective July 1, 2022.

Last year, the Board approved the continuation of eleven perpetual agreements. HHSA has four additions to the list as follows:

1. Agreement 5585 with Bell Data Systems (08-24-2021, File ID 21-1189, No. 14);
2. Agreement 3245 with CharityLogic, Inc. (Ratified by the Boa...

Click here for full text