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File #: 22-1055    Version: 1
Type: Agenda Item Status: Approved
File created: 6/3/2022 In control: Board of Supervisors
On agenda: 7/19/2022 Final action: 7/19/2022
Title: Information Technologies Department recommending the Board: 1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from Competitive Process, Section C; 2) Authorize the Purchasing Agent to execute purchase contract 6729 with Evergreen Services Topco LLC, dba Executech Utah LLC in the not-to-exceed amount of $150,763.54 for the renewal of Rubrik Disaster Recovery Services from July 29, 2022 through January 30, 2024; and, 3) Authorize the Contract Administrator to execute Executech quotes 005140 and 005145 for Rubrik software licenses and support. FUNDING: General Fund with partial cost recovery in future years through the County's Cost Allocation Plan (A-87).
Attachments: 1. A - 6729 Draft Purchase Contract - Rubrik, 2. B - 6729 Approved Blue Route - Rubrik, 3. C - 6729 CoCo Approved Quote-T&Cs - Rubrik, 4. D - 6729 Cost Comparison - Rubrik
Related files: 20-0092, 24-0062
Title
Information Technologies Department recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from Competitive Process, Section C;
2) Authorize the Purchasing Agent to execute purchase contract 6729 with Evergreen Services Topco LLC, dba Executech Utah LLC in the not-to-exceed amount of $150,763.54 for the renewal of Rubrik Disaster Recovery Services from July 29, 2022 through January 30, 2024; and,
3) Authorize the Contract Administrator to execute Executech quotes 005140 and 005145 for Rubrik software licenses and support.

FUNDING: General Fund with partial cost recovery in future years through the County's Cost Allocation Plan (A-87).

Body
DISCUSSION / BACKGROUND
The Information Technologies (IT) Department has been using Rubrik Cloud Data Management and Disaster Recovery solutions to provide protection of County data since November 2019. Rubrik provides recovery services for mission critical services and functions in the event of natural disasters, equipment failure, corruption of data, and the ability to recover in the event of a cyber-attack. This solution improves the security of County systems and data and provides back-up and recovery capabilities that are in line with IT Cyber-security Backup and Recovery Control requirements as defined by National Institute of Standards and Technology (NIST). Rubrik allows for automated backups, synchronized backups stored off-premise in physical and digitally secured cloud formats for recovery resilience, and timely recovery in the event of a major disaster.

The Rubrik solution was originally purchased through DSA Technologies, Inc. using California Multiple Award Schedules (CMAS) contract #3-18-70-3164H in January 2020, after successful completion of a three-month no-cost proof-of-concept trial period. DSA Technologies has been acquired by Evergreen Services Topco LLC, dba Executech Utah LLC. CMAS contract #3-18-70-3164H expired in May 2...

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