Title
Chief Administrative Office, Procurement and Contracts Division, on behalf of the Sheriff's Department, Probation Department, District Attorney's Office, and Animal Services Division recommending the Board approve the following:
1) Award Bid 22-680-057 for the purchase of Ammunition to the low qualified bidders, San Diego Police Equipment Company, Inc. of San Diego, CA and Dooley Enterprises, Inc. of Anaheim, CA;
2) Authorize the Purchasing Agent to issue purchase contracts to San Diego Police Equipment Co. in the amount of $200,000 and to Dooley Enterprises in the amount of $25,000 for a total award in the amount of $225,000 plus applicable sales tax, for a twelve (12) month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting departments' budgets.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Sheriff’s Department, the Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for the purchase of various types and brands of Ammunition. Ammunition is used by the various department staff for training purposes, as well as in the performance of their jobs. Contract amounts are based on purchases made in Fiscal Year 2021-22.
The Invitation to Bid was published in the County's eProcurement system, PlanetBids. Five (5) vendor notification emails were sent to vendors registered as El Dorado County vendors in PlanetBids. No local vendors were on that list. Two (2) qualified responses were received.
ALTERNATIVES
There are no alternatives. Ammunition is required by the departments to perform their core functions.
PRIOR BOARD ACTION
06/04/2019 Legistar 19-0785, Bid award
06/08/2021 Legistar 21-0665, Bid award
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Sheriff's Department, Probation Department, District Attorney's Office, and Animal Services.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is available within each of the department’s budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Michele Weimer - Procurement & Contracts Manager/Purchasing Agent