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Chief Administrative Office, Facilities Division, recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; and
2) Authorize the Purchasing Agent to utilize Sourcewell competitively bid contract 030421-SCS for the purpose of furnishing and installing a new detention controls system at the South Lake Tahoe Jail;
3) Authorize the Purchasing Agent to sign Agreement for Construction Services 6507 with Stanley Convergent Security Solutions, Inc. for $253,460 and a one-year term to provide the aforementioned controls system; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Construction Services 6507, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Accumulative Capital Outlay Fund.
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DISCUSSION / BACKGROUND
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued Request for Proposals 030421 on January 14, 2021, for Facility Security Systems, Equipment, and Software with Related Services.
Pursuant to the competitive bidding and selection process by Sourcewell, Sourcewell and Stanley Convergent Security Solutions, Inc. executed Contract 030421-SCS on April 23, 2021, for Facility Security Systems, Equipment, and Software with Related Services.
The Sourcewell Contract expressly authorizes other participating public agencies to “piggyback” off and use the Sourcewell Contract for Facility Security Systems, Equip...
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