Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 5516 with Atlas Tech Service to increase compensation by $72,000 for an amended not-to-exceed amount of $144,000 to provide on-call and emergency electrician services at various County operated locations; and
2) Make findings that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 5516 is not sufficient to warrant the addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 5516, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On March 29, 2021, the Purchasing Agent executed Agreement for Services 5516 with Atlas Tech Services for a three-year term and a not-to-exceed amount of $72,000. Services provided under this agreement include on-call and emergency low-volt electrical repair, replacement, installation and connection of any electrical wires, fixtures, appliances, apparatuses, raceways, and conduits to assist the County in keeping locations operational.
Emergency on-call services have exceeded projections significantly (particularly issues related to security cameras and audible monitoring). To date, approximately $16,000 remains, and with a contract term of three years, additional compensation is needed so that services remain available. Amendment I would increase compensation by $72,000 for a revised not-to-exceed amount of $144,000.
Other changes to the agreement include a Notice to Parties address update, ancillary updates to Safety, Contractor to County, Independent Contractor, Default, Termination and Cancellation, Indemnity, Insurance, Conflict of Interest, Force Majeure, Waiver, and Electronic Signatures.
Due to the fact these services are primarily utilized in short-term and temporary situations, it is further recommended the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and section 3.13.030, C of County Ordinance 5116 that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff.
ALTERNATIVES
The Board could decline this amendment and the Division will have limited ability in addressing low-volt electrical issues.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Agreement for Services 5516 has been budgeted for in the Division’s current fiscal year operating budget and will be budgeted for in future years. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Russ Fackrell
Facilities Division Manager