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Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Add one full-size van totaling $62,000 to the Fiscal Year 2022-23 Fixed Asset list;
2) Increase the cost of two (2) full-size vans on the Fiscal Year 2022-23 Fixed Asset list from $50,000 to $62,000 each;
3) Find that the purchase of three (3) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts;
4) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 091521-NAF for the acquisition of three (3) fleet replacement vehicles of various configurations for the Department of Transportation - Fleet Services Unit; and
5) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, National Auto Fleet Group of Watsonville, CA in the amount of $169,901.04 plus applicable delivery, fees and taxes (estimated at $12,599.09) for a one-time purchase following Board approval.
FUNDING: Fleet Internal Service Fund.
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DISCUSSION / BACKGROUND
Two (2) fleet full-size vans have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year 2022-23. The one (1) additional full-size van is being requested to be added to the Fixed Asset list for Fiscal Year 2022-23 due to mechanical failure. The replacement vehicles consist of three (3) full-size vans of various configurations due to the needs of the Sheriff's Department, Probation and Weatherization.
The function served by each vehicle is critical to the operation of the Department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of these fixed assets falls under (D) of this section, ...
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