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Chief Administrative Office, Procurement and Contracts, recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5166 repealing Ordinance 4981 and 5001 Chapter 3.12 of Title 3 of the El Dorado County Ordinance Code (Procurement) and adding a new Chapter 3.12 of Title 3 to said Code for the revised County Procurement Ordinance. (Cont. 9/13/2022, Item 28)
FUNDING: N/A
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DISCUSSION / BACKGROUND
On September 13, 2022, the Board continued Ordinance 5166 (Item 28) to September 20, 2022 for Final Passage (Second Reading).
The Board of Supervisors adopted the current Procurement Ordinance and Policy C-17, Procurement, in 2006. The policy was further amended in the Spring of 2007 and again in the Fall of 2012. The Procurement Ordinance was also revised in October 2013 in accordance with the County Charter to specify alternate procedures for procuring services less than $10,000 without a contract.
As procurement industry standards, methods and terminology have changed over the last ten years, and staff has interpreted and implemented both the ordinance and the policy, opportunities for updates to both the ordinance and the policy have been identified. Updates ensure that the ordinance and the policy provide consistent direction and that they are clear and easy to interpret as administrative procedures for implementation are developed.
The proposed revised ordinance and policy, with changes to the ordinance red-line marked, are attached. The Ordinance has been simplified as there was a significant amount of duplication between the ordinance and the policy. One of the primary goals of the new streamlined ordinance is to allow future changes to be made in the policy vs. having to bring forward a revised ordinance.
Since the update to the purchasing policy was significant, including an overall change to the structure of the policy, a red lined version was not able to be created. A clean draft of the proposed new policy is included as...
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