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Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 6920 with Andrew Amara, Lessor, for temporary housing located at 7160 Eighth Avenue in Tahoma, in the amount of $20,000, to commence on December 1, 2022, and terminate on March 31, 2023.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) is requesting approval of Rental Agreement #6920 with the Lessor for temporary housing located at 7160 Eighth Avenue in Tahoma. Transportation has historically provided temporary housing for snow removal crews in the Tahoma area for over twenty years during heavy snowstorms.
Transportation works twenty-four (24) hour shifts to keep the roads plowed and sanded for public safety. During periods of significant snowfall, it is necessary for Transportation to send staff from the Placerville and South Lake Tahoe Maintenance Facilities to Tahoma, possibly for several days or weeks at a time. Housing must be provided for staff from Placerville or South Lake Tahoe to accommodate the work schedules. Depending on the size of the crews, there could be a need for multiple rooms. Recent experience has shown that it is difficult, if not impossible, to find available hotels and homes in Tahoma during a snow event. Additionally, room rates are often over $200 per night. The lack of availability and cost makes house rentals a more dependable and economical option.
ALTERNATIVES
The Board may choose not to approve the rental agreement. Without the rental agreement to facilitate temporary housing, alternative methods would need to be identified, in addition to associated costs.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel, and Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total cost for lease agreement #6920 is $20,000. The Fiscal Year 2022-23 budget includes the cost of the rental agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's initials and signatures on two (2) originals of Rental Agreement #6920.
2) The Clerk of the Board will return one (1) signed original of the Agreement to CAO Procurement and Contracts, for further processing.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Rafael Martinez, Director
Department of Transportat