Title
Information Technologies Department recommending the Board approve revisions to Board Policy A-21 - Electronic Messaging Retention Policy.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The A-21 - Electronic Messaging Retention Policy was established on June 28, 2022, to provide guidelines for electronic messaging upon implementation of the Microsoft Productivity Suite. Minor revisions to the policy are now required to match the capabilities of the Microsoft retention tools for Emails, Teams Chats, and Teams Posts. The changes provide clarity around the retention policy and deletion dates for emails, chats, and posts.
The redline and clean versions of the policy are attached. The policy has been reviewed by County Counsel and the Information Technology Steering Committee.
ALTERNATIVES
The Board could disprove or request changes to Policy A-21 - Electronic Messaging Retention Policy.
PRIOR BOARD ACTION
22-1068 - Adoption of Policy A-21
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Department Heads, and the Information Technology Steering Committee.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
Update the Board Policy Manual to include Revised Policy A-21
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Tonya Digiorno, Director of Information Technologies