Title
Chief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following:
1) Award Bid No. 23-292-003 for the purchase of Washoe Sand to the sole qualified bidder, Cinderlite Trucking of Carson City, NV;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $190,000 for a three (3) year term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation (DOT), the Procurement and Contracts Division issued invitation to bid 23-292-003 for the purchase of Washoe Sand. DOT purchases sand for application to County maintained roads during inclement weather.
The Invitation for Bids was posted on PlanetBids with sixteen (16) vendors notified, one (1) to a local vendor. One (1) qualified response was received, none from local vendors.
ALTERNATIVES
Without Washoe Sand there would be increased risk and expense for travel hazards incurred on County roadways. Additionally, there would be increased difficulty and expense in meeting the current regulatory permitting conditions and pollution control standards within the Tahoe Basin.
PRIOR BOARD ACTION
Approved 11/5/2019 Item 19-1499
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts conducted the formal bid process.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No impact to Net County Cost as funding was included in the Fiscal Year 2022-23 Department of Transportation budget. Transportation will include funds for future fiscal years through the normal budget process.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance (competitive bidding & public safety)
CONTACT
Rafael Mar...
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