Title
Sheriff's Office recommending the Board approve and authorize the Chair to:
1) Sign Amendment II to Agreement 2402 with Michael C. Berry, M.D., to provide selected pathology and related services in Placerville and South Lake Tahoe for the Sheriff's Coroner Division to increase the not-to-exceed amount to $2,000,000, and to update the Contract Administrator; and
2) Authorize the Undersheriff to execute further documents relating to Agreement 2402, including future amendments which do not increase the maximum dollar amount or term of the Contract, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Dr. Michael C. Berry has been providing pathology services to the Sheriff's Office since September 2010. Dr. Berry's rates, in comparison to other providers of similar services, are the most cost effective in the surrounding market. This is important since, the Sheriff's Office has historically had a high volume of pathology service needs, and Dr. Berry has been an affordable and efficient provider.
On April 3, 2018, the Board approved Agreement # 2402 with Dr. Berry for a term of 3 years and a not-to-exceed amount of $985,000. On September 29, 2020, the term was extended to 7 years, from 5/1/18 to 6/30/25, and a not-to-exceed amount of $1,385,000. Since that time, the remaining balance has decreased to approximately $225,000, with 3 years of the current term still remaining.
This action is being requested to ensure that there are sufficient funds for Dr. Berry to continue providing the services that are critical to the functioning of the Coroner Division for the remainder of the term of the Agreement.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
September 29, 2020 Legistar #20-0731
April 3, 2018, Legistar #18-0265
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved this Amendment II.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to Net County Cost. Funds have been budgeted in the Sheriff's Office FY 2022-23 budget and will continue to be budgeted for the duration of the contract. The average annual expenditure has been approximately $200,000. This increase of $615,000 should be sufficient to cover the remainder of the seven-year term of the contract.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please return a fully executed Amendment II to the Sheriff’s Office for distribution.
STRATEGIC PLAN COMPONENT
Working with the community to leverage resources increases public safety.
CONTACT
Undersheriff Bryan Golmitz