County of El Dorado - File #: 23-0035

• File #: 23-0035
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 12/21/2022
• In control: Board of Supervisors
• On agenda: 1/24/2023
• Final action: 1/24/2023
• Title: Sheriff’s Office recommending the Board: 1) Find that, in accordance with Section 3.13.03(b) of the El Dorado County Ordinance Code, that the work requires specialty skills and qualifications not expressly identified in County classifications; 2) Find that, in accordance with Section 3.4.2 of the El Dorado County Procurement Policy, Exemption from Competitive Bidding, due to the unique nature of the property or services required competitive bidding is precluded; 2) Authorize the Chair to sign Agreement 7165 in the amount of $267,000 with CA Leo Technologies, LLC. from February 1, 2023 to January 31, 2026, for use of Verus software and systems and services for recording, analyzing and transcribing inmate phone calls for potential criminal activity; and 3) Authorize the Purchasing Agent to increase the Agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.

Date	Ver.	Action By	Action	Result
1/24/2023	1	Board of Supervisors	Approved	Pass

Title
Sheriff’s Office recommending the Board:
1) Find that, in accordance with Section 3.13.03(b) of the El Dorado County Ordinance Code, that the work requires specialty skills and qualifications not expressly identified in County classifications;
2) Find that, in accordance with Section 3.4.2 of the El Dorado County Procurement Policy, Exemption from Competitive Bidding, due to the unique nature of the property or services required competitive bidding is precluded;
2) Authorize the Chair to sign Agreement 7165 in the amount of $267,000 with CA Leo Technologies, LLC. from February 1, 2023 to January 31, 2026, for use of Verus software and systems and services for recording, analyzing and transcribing inmate phone calls for potential criminal activity; and
3) Authorize the Purchasing Agent to increase the Agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On May 2, 2022, the Purchasing Agent signed Agreement # 6355 with CA Leo Technologies, LLC., for a one-year term in the amount of $75,800 for the Verus software and services. The purchase of this system and services allowed the Sheriff’s Office the ability to search for specific terms and patterns of behavior over any authorized mode of communication in and out of jails among inmates and their associates that could be used to disrupt criminal activity (such as MS-13 and opioid use and trafficking). It was during this period, that the Sheriff's Office was determining if a longer agreement was necessary and if this system was beneficial. Since utilizing the transcription services provided through Leo Technologies, the Sheriff's Office, has been alerted of various potential threats to both inmates and staff. These communications are able to be vetted and then appropriate action can be taken to ensure that all parties involved are safe and provided any services needed. Ad...