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Chief Administrative Office, Procurement and Contracts on behalf of the Chief Administrative Office Facilities Division, the Department of Transportation, and the Planning and Building Department Airports and Cemeteries Division, recommending the Board approve the following:
1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 5910 with Eric S. Hill doing business as Hilltop Tree Service to increase compensation by $150,000 for an amended not-to-exceed amount of $305,000 to provide as-needed certified arborist services for matters of public safety; and
2) Make findings that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 5910 is not sufficient to warrant the addition of permanent staff in accordance with Chapter 3.13, Section 3.13.030, of the County Purchasing Ordinance.
FUNDING: General Fund (50%) and Road Fund (50%).
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DISCUSSION / BACKGROUND
On November 9, 2021, the Board of Supervisors authorized the Purchasing Agent to execute Agreement for Services 5910 with Eric S. Hill doing business as Hilltop Tree Service for a three-year term in the maximum amount of $155,000. Services provided under this agreement include as-needed and emergency certified arborist services, including routine recurring tree and brush cutting services for the preservation or protection of County-owned or operated facilities and public safety.
Due to the significant winter storms in January 2023 emergency services have unexpectedly depleted the remaining funds on this contract. To date, less than $17,000 remains available for use on this contract. Since this contract is scheduled to end on November 8, 2024 additional funds are needed so that services remain available to County departments. Amendment I increases compensation by $150,000 for an amended not-to-exceed amount of $305,000. The Amendment also include...
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