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Sheriff’s Office recommending the Board:
1) Find that, in accordance with Section 3.4.4 of the El Dorado County Procurement Policy, Exemption from Competitive Bidding, that a piggyback contract is available for the purchase of Motorola APX8000 series radios and accessories;
2) Authorize the Purchasing Agent to utilize the Sourcewell Contract 042021, currently expiring on June 23, 2025, for the acquisition of the Motorola APX8000 radios and accessories, contingent upon County Counsel and Risk Management approval;
3) Authorize the Purchasing agent to issue a Purchase Order to Motorola Solutions for the APX8000 radios in the amount of $240,000, plus applicable fees, taxes, and shipping costs; and
4) Authorize the Purchasing Agent to increase the Purchase Order as needed during the awarded period as long as funding is available within the Sheriff's Office budget.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
During the 911 attack on our twin towers, the police responding to the scene did not have a way to communicate directly with the fire departments. Many lives were lost during that time partly due to the lack of interoperability of communication devices between agencies. The after-action reports from this one incident have pushed the federal government to recommend that all Public Safety agencies have the ability to communicate with other agencies and disciplines.
About 5 years ago, the Sheriff's Office began reviewing different radios on the market to determine which model would be appropriate to meet the needs of the Sheriff's Office. It was determined that all sworn staff would be issued the Motorola APX8000s to allow them to communicate with other agencies and disciplines directly. In total, over 180 of these radios needed to be purchased; due to the high cost of these radios, the Sheriff’s Office decided to purchase these radios over several fiscal years to spread the cost over a period of time. This is our last year of making thes...
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