Title
District Attorney’s Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4.2 (a), single source procurement due to a technological, specialized, unique character of the good, as well as Section 3.4.3, competitive bidding would produce no economic benefit to the County;
2) Approve and authorize the Board Chair to sign Agreement 7455 with West Publishing Corporation, dba Thomson Reuters West, to provide public and commercial database searches and on-line jury instructions for a term of April 1, 2023 through March 31, 2026, in the amount of $138,581 for the three-year period; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7455, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
West Coast Publishing Corporation (dba Thomson Reuters West), provides a legal database product to allow prosecutors to conduct in-depth case law research, including case histories, rulings and statutes with relevant case law and on-line jury instructions with the option for Karpel interface components for a lower price than our existing contracted vendor, RELX Inc. This Karpel interface feature was requested by the District Attorney’s Office (DA) to allow for prosecutors to view all case-related information in one screen, enabling them to build the strongest possible arguments.
The DA has been contracting with RELX Inc. to provide these services since 2012. The department reached out to RELX Inc. to obtain a quote for a three-year renewal. The quote included Lexis+ and add-on tools with initial year pricing quoted at $3,732/month, which equates to $44,784 annually. This amount is a significant increase from the previous contracted cost. Therefore, the department decided to reach out to another vendor, West Coast Publishing Corporation for a quote...
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