Title
Public Defender’s Office recommending the Board consider the following:
1) Approve the addition of three (3) Verkada Dome Cameras assigned to Fiscal Year 2022-23 Fixed Asset list, with a cost of $21,827.42;
2) Approve and authorize the Chair to sign a Budget Transfer decreasing the Public Defender Office’s Salary and Benefits appropriations by $21,828 and increasing the departments Fixed Asset appropriations by $21,828;
3) Approve and authorize the Purchasing Agent to sign Agreement 7433 for camera system installation and licensing with Surveillance Systems Integration, Inc. (SSI) in the amount of $21,827.42, which includes a 10-year agreement term for associated software licenses; and
4) Authoring the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7433, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
In 2019, El Dorado County completed an assessment of the County’s Video Surveillance Systems for the purpose of consolidating, standardizing, improving upon the support and to comply with State retention regulations as it relates to video storage. The analysis identified one hundred sixty eight (168) cameras of various makes and models, operating at fifteen (15) County-wide locations, a variety of Camera manufacturers and Video Management vendors with the goal to improve video coverage, standardization of the camera manufacturer and storage, compliance with Government Code 26206.8, centralization of support and drive down cost of the camera by volume purchase discounts. Selecting a single vendor will provide the county with a single view of all areas under surveillance, provide the capability to integrate with Local Law Enforcement, simplify the support, and drive down overall cost of the solution. Since January 2019 to present, there have been 45 reported incidents of Theft or Vandalism within the Government Center in Placerville. Strategic placement of the surveillance cameras will deter crime and integrating with local law enforcement will significantly reduce the crime.
On June 22, 2021, the Board approved IT’s request to utilize SSI’s Verkada camera agreement. At the time of Board approval, it was also identified that other County departments will be upgrading their building security systems using the SSI Verkada agreement.
The proposed Agreement 7433 will authorize SSI to provide camera system installation and licensing for the Public Defender’s office in the amount of $21,827.42, which includes a 10-year agreement term for associated software licenses.
ALTERNATIVES
The Board could choose to not approve the Agreement.
PRIOR BOARD ACTION
Legistar Item 21-0683, June 22, 2021 - Board approved and authorized the Purchasing Agent to sign Agreement 5703 for camera system installation and licensing with Surveillance Systems Integration, Inc. in the amount of $178,116.25 for multiple County building locations.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Information Technology
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total cost of the security upgrade project for the Public Defender’s Office is $21,827.42 and will be funded with salary and benefit savings in Fiscal Year 2022-2023.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to obtain Board Chair signature on the original Budget Transfer and forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Good Governance.
CONTACT
Teri Monterosso, Chief Public Defender