Title
Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 059-2023 to approve:
1) Due to an upward reclassification, the deletion of 1.0 FTE Administrative Analyst I/II allocation and addition of 1.0 FTE Sr. Administrative Analyst allocation in the Health and Human Services Agency; and
2) Waive the requirement for filling the Sr. Administrative Analyst position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: 100% HHSA Program Funding through the Indirect Cost Rate.
Body
DISCUSSION / BACKGROUND
The Human Resources Department (HR) received a request from the Health & Human Services Agency to conduct a classification study of a filled Administrative Analyst II position.
HR conducted a classification study as indicated below in which HR used a whole-job analysis approach. This methodology analyzed the job as a whole, rather than by individual factors, by evaluating the core duties and responsibilities, the nature and level of work performed, and the minimum qualifications which are required to perform the work. This approach compared jobs with one another on the basis of an overall evaluation of difficulty or performance. The entire position, including the skills required, the decision-making authority, the scope, the magnitude of work, and the accountability for results, is compared as a whole to other positions.
In conducting this classification study, HR performed the following tasks:
1. Reviewed Position Description Questionnaire (PDQ) completed by the incumbent;
2. Conducted a detailed analysis of the incumbent’s responses compared to the current job description and classification allocation;
3. Reviewed classification response submitted by the Health & Human Services Agency;
4. Scheduled and conducted a follow up interview with the incumbent to affirm information contained within the PDQ;
5. Analyzed all of the information gathered to identify scope and level of work performed, as well as the typical duties and the requisite knowledge, skills, abilities, and other job-related characteristics required to perform the work;
6. Compared the job duties of the position to the current classification as well as other classifications in the Administrative Analyst series to determine if there was a match; and
7. Developed a Classification Study Report.
The Classification Study identified that the incumbent is performing the higher-level duties described in the Sr. Administrative Analyst classification specification. As a result, HR is recommending the Board approve the upward reclassification of 1.0 FTE Administrative Analyst I/II to Sr. Administrative Analyst.
Incumbents are not automatically upgraded concurrently with their positions, but must compete through an examination and appointment process, unless the position reclassification resulted from a class study and the retention of the incumbent in such position is approved by the appointing authority and the following conditions are met: (a) The incumbent has been in the position for a minimum of twenty-six (26) pay periods; (b) The duties of the position have continually evolved over a minimum of the twenty-six (26) pay periods immediately preceding the reclassification and have become significantly broader in scope or more difficult and complex, thereby providing the basis for reclassification to the new class; (c) The incumbent meets the minimum qualifications of the new class; and (d) the competitive recruitment and selection process is waived by the Board of Supervisors.
Upon approval of the Board, all conditions under 507.1.2 for the upward reclassification and waiver of examination will be met, and the requirement for filling a Sr. Administrative Analyst position through a competitive examination process will be waived, allowing the current incumbent to be appointed to the position. Should the Board not approve the waiver, the incumbent must compete through an examination and appointment process for promotion to the upgraded position.
The salary is proposed to be set consistent with Personnel Rule 612.2, Upward Reclassification.
In accordance with Personnel Rule 507.1, a waiver of the probationary period of the incumbent is granted by the appointing authority with approval from the Director on the grounds that the employee has already satisfactorily performed the duties of the new classification for the length of the probationary period of the new class.
ALTERNATIVES
The Board could choose not to approve the proposed upward reclassification and corresponding allocation changes, and direct Human Resources to make revisions or conduct additional analysis.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Employees’ Association, Local 1
Health and Human Services Agency
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
This reclassification will result in an approximate annual increase of $6,650 that is spread across the Health and Human Services Agency Programs through the Indirect Cost Rate Plan. Sufficient savings exist in the Fiscal Year 2022-23 Budget to cover this increase.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board adoption and approval, please provide a copy of the executed Resolution to Heather Andersen in Human Resources.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Joseph Carruesco, Director of Human Resources