Title
Auditor-Controller requesting the Board:
1) Make findings that it is more economical and feasible to contract out for these services in accordance with County Ordinance Chapter 3.13, Section 3.13.030;
2) Make findings in accordance with Procurement Policy C-17, Section 3.4 (2)(f), that the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge; and
3) Approve Contract with NBS Government Finance Group, Inc. (“NBS”) for the provision of Mello Roos bond administrative services for El Dorado Hills Community Facilities District 1992-1 (Serrano), Community Facilities District 2001-1 (Promontory), Community Facilities District 2005-1 (Blackstone), Community Facilities District 2005-2 (Laurel Oaks), Carson Creek Communities Facilities District 2014-1 (Carson Creek), and Bass Lake Hills Communities Services District 2018-1 (Bass Lake Hills) and any additional Community Facilities Districts Bond administration services which may be formed during the term of the contract, for a term of three years with the option to extend for up to two additional years, in a total not to exceed $500,000.
FUNDING: Special tax proceeds collected for the Community Facilities Districts.
Body
DISCUSSION / BACKGROUND
The Auditor-Controller requests that the Board of Supervisors approve a Contract with NBS for three years with a not-to-exceed amount of $500,000.00. The Agreement may be extended for two additional one-year periods if agreed to in writing by the parties. The County Officer with responsibility for administering this agreement is Joe Harn, Auditor-Controller.
Since the County issued its first Mello Roos bonds in 1994, the County has engaged special tax consultants to provide bond administration services to the County. The cost of these services will be exclusively the responsibility of the developers and/or property owners in the districts. NBS assists the Auditor-Controller’s Office in administering the County’s Mello Roos Districts in accordance with state law, federal law, and the bond indentures. NBS assists Cities and Counties in California in managing over 200 Mello Roos Districts. With NBS assistance, the County’s likelihood of a material error or omission in administering the County’s Mello Roos Districts is reduced to a low level. The Auditor-Controller recommends that the county contract with NBS to prepare the Districts’ tax roll, and to serve, when requested, as the County’s expert in Mello Roos District administration.
In accordance with County Ordinance Chapter 3.13, Section 3.13.030, comparative cost analysis would not be feasible. Special skills and qualifications are needed to perform the work of this contract and the Consultant possesses the skills and experience specific to those required for bond administration of Mello Roos Districts.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has approved the agreement and Procurement and Contracts approved the exemption from competitive bidding.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no cost to the County. These services are funded by the developers and/or owners of property within the districts.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will forward the executed agreement to the Auditor-Controller for distribution.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Joe Harn