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Health and Human Services Agency (HHSA) recommending the Board:
1) Award Request for Proposal 23-918-033 to the Proposer identified as appropriate by the evaluation panel, Streamlink Software Inc., doing business as Amplifund, for the provision of Software as a Service Grants Management System through its AmpliFund Grant Lifecycle Enterprise Solution;
2) Authorize HHSA to negotiate a five (5) year Agreement for Services with Amplifund to include one-time implementation fees of $31,490, plus annual costs of $37,000 for year one and $47,000 for years two through five, for an estimated cost not to exceed $256,490 for Fiscal Years 2023-24, 2024-25, 2025-26, 2026-27, and 2027-28; and
3) Authorize the Purchasing Agent to execute said Agreement, contingent upon County Counsel and Risk Management review, including minor revisions as required.
FUNDING: 100% Health and Human Services Agency Program Funding.
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DISCUSSION / BACKGROUND:
El Dorado County (County) HHSA Fiscal Unit is responsible for managing approximately $121 million of revenue coming into the agency on an annual basis. To track grant revenue and expenditures, HHSA program and grants staff work closely with HHSA accounting and fiscal staff to ensure all grant activities are recorded and processed in the Tyler Munis financial system (referred to as FENIX). As grants and program staff do not have access to most of the financial expenditures and invoicing data in FENIX, these staff members rely on fiscal staff to provide such reports on an ad hoc basis to fulfill the ongoing grant reporting requirements by HHSA federal and state funders. Grant related documents are stored and tracked via various systems (i.e. Excel, shared drives, and Tyler Munis). The lack of a unified shared grants management system has proven to be inefficient and has resulted in staff tracking grants in siloed systems and methods.
Beginning in 2022, HHSA’s Administration and Fiscal Unit began working with County Information T...
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