Title
HEARING - Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 079-2023 075-2023 entitled “Department of Transportation Fee Schedule and Policies and Procedures,” thereby rescinding prior Resolution 036-2021, April 20, 2021.
FUNDING Fees for service.
Body
DISCUSSION / BACKGROUND
Periodically the Department of Transportation updates its fee schedule. On April 20, 2021 (Legistar# 21-0299, Item 25), the Board adopted Resolution 036-2021 entitled “Department of Transportation Fee Schedule and Fee Policies and Procedures,” thereby rescinding prior Resolution 185-2019 and establishing the Department of Transportation Fee Schedule and Policies and Procedures.
Department of Transportation has fee update recommendations for the Board, as follows:
The Department of Transportation is recommending the Board adopt and authorize the Chair to sign Resolution 075-2023 (Attachment B) entitled “Department of Transportation Fee Schedule and Fee Policies and Procedures” (Resolution), thereby rescinding prior Resolution 036-2021, adopted by the Board on April 20, 2021 (Legistar# 21-0299, Item 25).
The Department of Transportation’s Fee Schedule (Resolution Exhibit A) has been updated to reflect the new approved Fiscal Year 2022-23 rates, multiplied by the number of hours it took to perform the service in the Fiscal Year 2015-16 time study. Due to changes in hourly rates per job class, the Fee Schedule includes some fee increases and decreases. In accordance with previously established policies and procedures, a public hearing is being conducted simultaneously with the Board’s consideration of the revised fee schedules and resolutions. Attachment A includes a comparison of the current fees and the proposed fees.
The proposed fees include increases and decreases to the Department of Transportation’s fees due to the update of the Fiscal Year 2022-23 billing rates (approved by DOT’s cognizant agency, which is defined as the Federal agency with the largest dollar value of direct Federal awards) multiplied by the Fiscal Year 2015-16 hourly time study. Attachment C includes the detailed methodology behind the fee changes.
The Department of Transportation’s Policies and Procedures (Resolution Exhibit B) had no updates.
ALTERNATIVES
The Board may choose not to adjust fees for services at this time. However, this could affect the ability of the Departments to recover the cost of providing current services.
PRIOR BOARD ACTION
June 23, 2015, (Legistar# 15-0587, Item 50) Board Workshop
March 22, 2016, (Legistar# 15-0587, Item 29) Resolution 049-2019 “Consolidated Fee Schedule and Consolidated Fee Policies and Procedures for Agency Services” 049-2016
April 5, 2016, (Legistar# 15-0587, Item 46) Resolution 063-2016 rescinds resolution 049-2019
May 3, 2016, (Legistar# 15-0587, Item 31) Resolution 079-2016 “Establishing the Consolidated Fee Schedule for the El Dorado County Community Development Agency, Adopting Fees for Agency Services as revised, and Adopting Community Development Agency Fee Policies and Procedures as revised.”
April 18, 2017, (Legistar# 17-0202, Item 6) Ordinance 5051
June 27, 2017, (Legistar# 15-0587, Item 20) “Resolution Establishing a Consolidated Fee Schedule and Consolidated Fee Policies and Procedures for El Dorado County Community Development Services and Adopting Fees for Services”
May 21, 2019, (Legistar# 19-0749, Item 27) “Resolution Establishing a Consolidated Fee Schedule and Consolidated Fee Policies and Procedures for El Dorado County Community Development Services and Adopting Fees for Services"
October 22, 2019, (Legistar# 19-0663, Item 31) “Department of Transportation Fee Schedule and Fee Policies and Procedures”
April 20, 2021, (Legistar# 21-0299, Item 25) “Department of Transportation Fee Schedule and Fee Policies and Procedures”
OTHER DEPARTMENT AND/OR AGENCY INVOLVEMENT
County Counsel
Community Development Finance and Administration
CAO RECOMMENDATION
Approve staff recommendation.
FINANCIAL IMPACT
The proposed rates are based on a methodology to recover costs. Staff analyzed existing fees collected in TRAKiT during FY21/22, applied the new proposed rates, and estimated that additional revenue of approximately $8,900 would have been collected if the proposed rates were applied.
CLERK OF THE BOARD FOLLOW-UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on the original Resolution.
2) The Clerk of the Board will forward one (1) copy of the signed Resolution to Department of Transportation, Attention Lindsay Tallman, for implementation.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Director
Department of Transportation
Becky Morton, Agency Chief Fiscal Officer
Chief Administrative Office, Community Development Finance and Administration