Title
Information Technologies recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (4), that the agreement with Dell is exempt from Competitive Bidding due to a competitively bid agreement being utilized;
2) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and
3) Approve the continued use of Contract 83 with Dell through July 31, 2023, for the purchase of hardware licensing, maintenance, and support, in accordance with National Association of State Procurement Officials (NASPO) Agreement MNWNC-108 Amendment V and authorize the addition of $25,000 to the current year’s funds, increasing the not-to-exceed amount to $317,316.37.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Since 2009, El Dorado County has purchased services for Dell branded products through NASPO Agreement No. MNWNC-108. The Board is being asked to authorize the continued utilization of the NASPO agreement through July 31, 2023, and to increase the available funds by $25,000.
Contract 83 originally had a not-to-exceed (NTE) amount of $49,228.87. Board approved change orders over the life of the contract have increased the NTE to a total of $292,316.37. Approval of this Board item will allow Information Technologies to increase the NTE by $25,000, to $317,316.37, to cover the anticipated annual expenses for the coming period.
Prior to August 2021, Contract 83 had been brought before the Board as a perpetual agreement. However, Information Technologies is currently treating it as a standard piggyback agreement to align with the expiration date of Amendment V to the NASPO Agreement MNWNC-108. The fifth amendment to the NASPO agreement went into effect February 1, 2023, and has an expiration date of July 31, 2023. Board approval of the term extension will allow the County ...
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