Title
Probation Department and Sheriff’s Office recommending the Board authorize the continuation of the current perpetual Agreement 386, with Tri-Signal Integration, Inc., to provide fire alarm system services to the South Lake Tahoe Juvenile Treatment Center and South Lake Tahoe Jail, pursuant to the requirement of El Dorado County Procurement Policy C-17 (Section 2.4).
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff’s Office and Probation Department (Probation) have been using Tri-Signal Integration Inc. (Tri-Signal) since 2010 for the annual testing, inspections, monthly preventive maintenance, and repair on the fire alarm systems at the South Lake Tahoe Jail and the South Lake Tahoe Juvenile Treatment Center (JTC).
On November 15, 2016 with Legistar Item16-1034, Agreement 386 was approved by the Board, with a term of November 1, 2016, through October 31, 2021, with an automatic renewal each year thereafter. After the initial term date, the agreement is to be brought to the Board as a perpetual contract. Agreement 386 was amended on April 10, 2018 with Legistar Item 18-0407 to discontinue CCTV camera, intercom, and electronic door control services.
After the initial expiration of Agreement 386, on October 31, 2021, Procurement & Contracts closed the Agreement at the request of Probation; the termination date of the Agreement was not extended at that time. Terms of the Agreement states it “shall cover the period of November 1, 2016 through October 31, 2021, and shall automatically renew each year thereafter.” Exhibit A of the Agreement reiterates the automatic renewal “unless written notice of non-renewal is provided by either party at least thirty (30) days prior to the anniversary date.” Since Tri-Signal was not notified of any termination of the Agreement, they performed the final (fifth) service for Probation against the allotted funding in the Agreement for services at the JTC.
The Probation Department received the final invoice...
Click here for full text