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Chief Administrative Office, Facilities Division, recommending the Board approve the following:
1) Make findings that the contract is exempt from competitive bidding requirements in accordance with Purchasing Policy C-17 section 3.4, 2(e), Sole Source/Single Source the procurement is for goods/services where standardization is beneficial for reasons including maintenance, repair, training, and interoperability; and
2) Authorize the Purchasing Agent to execute Agreement for Construction Services 7660 with Sonitrol of Sacramento, LLC, for $75,736.63 and a term of 90 calendar days to furnish and install an access control and intrusion system at 3883 Ponderosa Road, Shingle Springs.
FUNDING: Accumulative Capital Outlay Fund / Capital Reserve / General Fund.
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DISCUSSION / BACKGROUND
On March 21, 2023, with Legistar Item 23-0516, the Board directed and authorized staff to determine that the contingencies were satisfied and authorized the close of escrow concerning the acquisition of 3883 Ponderosa Road, Shingle Springs. Escrow closed on March 23, 2023, and the Division initiated tenant improvement activities in earnest shortly thereafter to accommodate the inclusion of the Elections Department.
Throughout the County the uniform access control and intrusion system equipment has been standardized to Sonitrol of Sacramento, LLC. This is proprietary equipment other vendors cannot maintain and manage. Purchasing Policy C-17 section 3.4, Exemptions to Competitive Bidding, subsection 2(e), Sole Source/Single Source allows for a direct contract to Sonitrol so that the County can remain standardized. There are many efficiencies gained utilizing a single system and the Division recommends the Board make findings that the contract is exempt from competitive bidding due to this standardization.
Agreement for Construction Services 7660 with Sonitrol of Sacramento, LLC, for $75,736.63 will provide a complete access control and intrusion system for both the ...
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