Title
Department of Transportation recommending the Board consider the following pertaining to the Intersection Safety Improvements Project, Capital Improvement Program project numbers 36105061/36105062, Contract 7443:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Highway Safety Improvement Program - HSIP (53%), RSTP Advance - El Dorado County Transportation Commission - EDCTC (47%) (Federal Funds).
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DISCUSSION / BACKGROUND
The Intersection Safety Improvements Project (Project) consists of two Capital Improvement Program (CIP) projects that are being constructed together to increase administrative efficiency. This combined project will construct ADA compliant crosswalks, sidewalks, and pedestrian curb ramps in the towns of El Dorado and Diamond Springs. This Project will also improve sight distance at the intersection of Pleasant Valley Road and Cedar Ravine. A CEQA Notice of Exemption was filed on October 1, 2019 for both projects. A NEPA Categorical Exclusion was approved on November 4, 2019 for both projects and re-validations were approved on May 5, 2022 and June 6, 2022.
All necessary environmental permits have been obtained for this Project.
All needed right of way has been secured for the project.
The Contract Documents include all required federal provisions and incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 15%.
Authorization for construction funding (E-76) has not yet been received for this Project, but is anticipated to be received before June 6, 2023. The Project will not begin advertisement until the E-76 is received.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project.
PRIOR BOARD ACTION
May 10, 2022 (Legistar 22-0696, Item 29) the Chair signed an Agreement between the EDCTC and County of El Dorado for Fiscal Year 2021-22 Surface Transportation Block Grant Program Exchange Funds.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve staff recommendation.
FINANCIAL IMPACT
The total estimated combined cost for Project construction is $914,200, which includes construction items of work, supplemental items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention Jen Rimoldi.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation