File #: 23-1107    Version: 1
Type: Agenda Item Status: Approved
File created: 5/31/2023 In control: Board of Supervisors
On agenda: 7/18/2023 Final action: 7/18/2023
Title: Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 7664 with Andrew Amara, Lessor, for temporary housing located at 7160 Eighth Avenue in Tahoma, in the amount of $19,300, to commence on December 1, 2023, and terminate on March 31, 2024. FUNDING: Road Fund. (100%)
Attachments: 1. A - Approved Blue Route, 2. B - 7664 Agmt, 3. Rental Agreement #7664
Title
Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 7664 with Andrew Amara, Lessor, for temporary housing located at 7160 Eighth Avenue in Tahoma, in the amount of $19,300, to commence on December 1, 2023, and terminate on March 31, 2024.

FUNDING: Road Fund. (100%)
Body
DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) is requesting approval of Rental Agreement #7664 with the Lessor for temporary housing located at 7160 Eighth Avenue in Tahoma. Transportation has historically provided temporary housing for snow removal crews in the Tahoma area for over twenty years during heavy snowstorms.

Transportation works twenty-four (24) hour shifts to keep the roads plowed and sanded for public safety. During periods of significant snowfall, it is necessary for Transportation to send staff from the Placerville and South Lake Tahoe Maintenance Facilities to Tahoma, possibly for several days or weeks at a time. Housing must be provided for staff from Placerville or South Lake Tahoe to accommodate the work schedules. Depending on the size of the crews, there could be a need for multiple rooms. Recent experience has shown that it is difficult, if not impossible, to find available hotels and homes in Tahoma during a snow event. Additionally, room rates are often over $200 per night. The lack of availability and cost makes house rentals a more dependable and economical option.

ALTERNATIVES
The Board may choose not to approve the rental agreement. Without the rental agreement to facilitate temporary housing, alternative methods would need to be identified, in addition to associated costs.

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel, and Risk Management

CAO RECOMMENDATION / COMMENTS
Approve staff recommendation.

FINANCIAL IMPACT
The total cost for lease a...

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