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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of software licenses for Contractor’s proprietary animal management software system identified as Chameleon/CMS (CMS) services provided by Contractor are in the public's best interest and that the provision of such services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(b);
2) Approve and authorize the Chair to sign Agreement for Services 7869 with HLP, Inc. (HLP), in the amount of $40,000, and for the retroactive term of March 1, 2023, through February 28, 2026, to ensure continuity of services as the prior Agreement with HLP expired February 28, 2023;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 7869, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 7869.
FUNDING: 55% General Fund, 10% 1991 State Public Health Realignment, 35% Fees, Licenses and Permits.
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DISCUSSION / BACKGROUND:
Since 2003, HHSA Animal Services has relied on HLP's CMS software system to manage animal-related services across the County. This CMS software is the standard used within the animal care sector. It is integral for monitoring animals that have been housed in the shelter and for maintaining their veterinary histories. The software is also relied upon for managing service requests that necessitate the attention of Animal Service's officers. Data collected from CMS is used to compile the state rabies report and to ensure that state-required bite reports are documented. Another ...
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