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File #: 23-1625    Version: 1
Type: Agenda Item Status: Approved
File created: 8/18/2023 In control: Board of Supervisors
On agenda: 9/12/2023 Final action: 9/12/2023
Title: Health and Human Services Agency (HHSA) recommends the Board authorize the Purchasing Agent to increase the prior Board approved amount of $114,186.93 for the purchase of new dog kennels for HHSA South Lake Tahoe Animal Services, by $1,500 for a new total amount of $115,686.93, due to unanticipated costs for equipment offloading delivery services that were not included in the prior Board approved amount for this purchase. FUNDING: 60.6% City of South Lake Tahoe, 28.3% General Fund, 3.6% State Public Health Realignment, 7.5% El Dorado County licenses/permits, fees and fines. (No Federal Funds)
Attachments: 1. A - Original Board Approved Quote, 2. B - Revised PO 23000328
Related files: 22-1536
Title
Health and Human Services Agency (HHSA) recommends the Board authorize the Purchasing Agent to increase the prior Board approved amount of $114,186.93 for the purchase of new dog kennels for HHSA South Lake Tahoe Animal Services, by $1,500 for a new total amount of $115,686.93, due to unanticipated costs for equipment offloading delivery services that were not included in the prior Board approved amount for this purchase.

FUNDING: 60.6% City of South Lake Tahoe, 28.3% General Fund, 3.6% State Public Health Realignment, 7.5% El Dorado County licenses/permits, fees and fines. (No Federal Funds)
Body
DISCUSSION / BACKGROUND:
Since 2006, following the County’s award of Invitation for Bid (IFB) 07-040-016, HHSA Animal Services has utilized Shor-Line T-Kennels Systems to house dogs for the South Lake Tahoe Animal Shelter. Shor-Line T-Kennel Systems are well known in the industry as a quality product for long-term use, adaptability, and durability. HHSA Animal Services has been able to maximize funding by being able to interchange parts and transfer Shor-Line T-Kennels Systems between the County’s Animal Shelters as needed. In 2021, Shor-Line T-Kennel Systems Inc., was acquired by Midmark Corporation, now operating under the name of Midmark Corporation dba Shor-Line, as the direct manufacturer and seller of Shor-Line T-Kennel Systems and kennel accessories.

On September 27, 2022, the Board approved HHSA to sole source purchase new Shor-Line T-Kennels from Midmark Corporation in the amount of $114,186.93 to replace existing end of life kennels for the HHSA South Lake Tahoe Animal Shelter (File ID 22-1536). This purchase allowed HHSA Animal Services to standardize the kennels used on both the East and West Slopes and to match existing T-Kennels Systems used in the South Lake Tahoe Animal Shelter.

In March 2023, the vendor notified HHSA that the offloading of the equipment from the delivery truck was not included in the initial quote which cost an addition...

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