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Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 7989 with Lake Valley Properties for temporary housing located at 1160 Nottaway Drive in South Lake Tahoe, in the amount of $15,000, to commence on November 1, 2023, and terminate on March 31, 2024.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) is requesting approval of Rental Agreement #7989 with the Lessor for temporary housing located at 1160 Nottaway in South Lake Tahoe. Transportation has historically provided temporary housing for snow removal crews in the Tahoma area for over twenty years and the South Lake Tahoe area for the past couple of years during heavy snowstorms.
Transportation works twenty-four (24) hour shifts to keep the roads plowed and sanded for public safety. During periods of significant snowfall, it is necessary for Transportation to send staff from the Placerville Maintenance Facility to South Lake Tahoe, possibly for several days to weeks at a time. Housing must be provided for the crew from Placerville to accommodate the work schedules. Depending on the size of the crews, there could be a need for multiple rooms. Recent experience has shown that it is difficult, if not impossible, to find available hotels in South Lake Tahoe during a snow event. Additionally, room rates are often over $150 per night. The lack of availability and cost makes house rentals a more dependable and economical option.
ALTERNATIVES
The Board may choose not to approve the rental agreement. Without the rental agreement to facilitate temporary housing, alternative methods would need to be identified, in addition to associated costs.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel, and Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FIN...
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