File #: 23-1910    Version: 1
Type: Agenda Item Status: Approved
File created: 10/9/2023 In control: Board of Supervisors
On agenda: 10/24/2023 Final action: 10/24/2023
Title: Information Technologies Department recommending the Board consider the following: 1) Authorize the use of competitively bid Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center for the acquisition of computer software, maintenance, and technical support services necessary to continue using VMware software; and 2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller ePlus Technology Inc., under Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center, in the amount of $99,997.20, for the purchase of 216 additional VMware Enterprise License Agreements and Maintenance Services for one year. FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.
Attachments: 1. A - ePlus Quote# 23033800, 2. B - Blue Route NCPA #01-86, 3. C - ePlus Technology -NCPA- Amnd 12 - Gigamon, Proofpoint [FX 3-28-23], 4. D - NCPA Contract 01-86 Tab 2, 5. E - NCPA 01-86 Carahsoft 5th Year Renewal Letter, 6. F - ePlus CCRA-SLT-031519 NCPA 01-86 - Rubrik [FX 3-15-19]
Related files: 17-0598, 20-0813, 23-1397
Title
Information Technologies Department recommending the Board consider the following:
1) Authorize the use of competitively bid Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center for the acquisition of computer software, maintenance, and technical support services necessary to continue using VMware software; and
2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller ePlus Technology Inc., under Agreement US-NCPA 01-86 between Carahsoft Technology Corp. and Region 14 Education Service Center, in the amount of $99,997.20, for the purchase of 216 additional VMware Enterprise License Agreements and Maintenance Services for one year.

FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
VMware NSX enables network virtualization and security for the Data Center. With NSX, network functions including load balancing and network micro-segmentation provide operational efficiencies through automation. The load balancing function provides uptime and aids in business continuity. In the event there is an issue with a critical server, or a server is offline for maintenance, the load balancer seamlessly routes all traffic to a secondary server. The network micro segmentation piece of NSX increases network security.

On August 15, 2017, the Board approved Purchase Order 20180011 for the purchase of a three (3) year VMware Enterprise Software License Agreement (ELA) and associated support services through DSA Technologies. The term of this purchase order expired August 3, 2020.

On June 30, 2020, the Board authorized the Purchasing Agent to issue a purchase order to CDW Government LLC, under the Arizona NASPO ValuePoint master price agreement ADSPO16-130652 and California Participating Addendum 7-16-70-37, in the amount of $958,000, for the renewal of VMWare Enterprise License Agreements and Maintenance Services f...

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