Title
Public Defender’s Office recommending the Board:
1) Approve the addition of three Verkada Dome Cameras to the Fiscal Year (FY) 2023-24 Fixed Asset list, with a cost of $19,000; and
2) Approve and authorize the Chair to sign a Budget Transfer decreasing the Public Defender Office’s Salary and Benefits appropriations by $19,000 and increasing the department’s Fixed Asset appropriations by $19,000. (4/5 vote)
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
In 2019, El Dorado County completed an assessment of the County’s Video Surveillance Systems for the purpose of consolidating, standardizing, improving upon the support and to comply with State retention regulations as it relates to video storage. The analysis identified 168 cameras of various makes and models, operating at 15 County-wide locations, a variety of Camera manufacturers and Video Management vendors with the goal to improve video coverage, standardization of the camera manufacturer and storage, compliance with Government Code 26206.8, centralization of support and drive down cost of the camera by volume purchase discounts. Selecting a single vendor would provide the county with a single view of all areas under surveillance, provide the capability to integrate with Local Law Enforcement, simplify the support, and drive down overall cost of the solution. Since January 2019 to present, there have been 45 reported incidents of Theft or Vandalism within the Government Center in Placerville. Strategic placement of the surveillance cameras will deter crime and integrating with local law enforcement will significantly reduce the crime.
On June 22, 2021, with Legistar Item 23-0683, the Board approved IT’s request to utilize Surveillance Systems Integration, Inc.’s (SSI’s) Verkada camera agreement. At the time of Board approval, it was also identified that other County departments will be upgrading their building security systems using the SSI Verkada agreement.
On April 4, 2023, with Legistar Item 23-0456, the Board approved Agreement 7433 with SSI for the purchase of three Verkada Dome Cameras in the amount of $21,827.42, added them to the Fiscal Year 2022-23 Fixed Asset list, and authorized the Chair to sign a Budget Transfer decreasing the Public Defender Office’s Salary and Benefits appropriations and increasing the department’s Fixed Asset appropriations to cover the costs associated with agreement 7433.
It was anticipated that the work would be completed before June 30, 2023, however, the work was completed in July 2023, causing it to be a FY 2023-24 expenditure. Staff is requesting the Board reapprove the fixed asset and appropriations to pay the invoice for the work completed in early July 2023. The final invoice amount is less than the original amount due to some equipment not being needed. The amount being requested to be added to the Fixed Asset list and in the budget transfer is $19,000.
ALTERNATIVES
There are no notable alternatives.
PRIOR BOARD ACTION
06/22/2021 Legistar Item 21-0683
04/04/2023 Legistar Item 23-0456
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total cost of the security upgrade project for the Public Defender’s Office is $19,000 and will be funded with salary and benefit savings in FY 2023-24.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to obtain Board Chair signature on the original Budget Transfer and forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Teri Monterosso, Chief Public Defender