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Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, (Transportation) recommending the Board:
1) Find the purchase of five replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contract 1-22-23-23;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of five fleet replacement mid-size SUVs for the Department of Transportation - Fleet Services Unit;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $111,180 plus applicable delivery, fees and taxes (estimated at $8,810.28) for a one time purchase following Board approval; and
4) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto of Elk Grove, CA. in the amount of $86,015 plus applicable delivery, fees and taxes (estimated at $6,735.92) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%).
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Five fleet vehicles have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year (FY) 2023-24. The replacement vehicles consist of five(5) mid-size SUVs, one for Office of Wildfire Preparedness and Resilience, two for Code Enforcement, and two for the Sheriff's Department. Due to vehicle shortages and manufacturer order cancellations, available vehicle types and prices are constantly fluctuating. All three Chevrolet Blazers and two Durangos are under the budgeted amount included on the FY 2023-24 Fixed Asset List.
The function served by each vehicle is critical to the operation of the Department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may ...
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