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Department of Child Support Services and Chief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign the attached retroactive Memorandum of Understanding 8098, between the County of El Dorado and Department of Child Support Services, for the premises located at 3883 Ponderosa Road, Shingle Springs, CA 95682 with a commencement date retroactive to April 01, 2023.
FUNDING: State and Federal Child Support Funds.
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DISCUSSION / BACKGROUND
On August 14, 2012, the Board authorized the Chair to sign Lease Agreement No. 055-L1311, with Carlton Commercial Properties, LLC, allowing Child Support Services to relocate to 3883 Ponderosa Road in Shingle Springs.
On March 23, 2023, the Board authorized the close of escrow on or before May 26, 2023, with the owners Carlton Commercial Properties LLC concerning the acquisition of the property at 3883 Ponderosa Road in Shingle Springs.
As per the Local Child Support Agency (LCSA) Fiscal and Administrative Policy Manual section 4.2(b) "It is highly recommended that counties acquire real property separate from the LCSA, and subsequently enter into traditional lease agreements with the LCSA. This approach eliminates complications arising from CFR use and disposition requirements."
CSS has been paying rent to the County since April 01, 2023. CSS would like to enter into a retroactive Memorandum of Understanding with a commencement date of April 01, 2023, with the County to use approximately 10,305 square feet of the facility at 3883 Ponderosa Road, using State funding available to pay "rent" to the County. Monthly rent is set at $14,403.60 for the duration on the MOU, which will renew automatically every year unless either party requests termination in writing thirty days prior to the anniversary.
ALTERNATIVES
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PRIOR BOARD ACTION
Legistar 12-0754, August 14, 2012: Board authorized County to lease 3883 Ponderosa Road in order to house Child Support Services.
Legistar 23...
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