Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030(C) of the County Ordinance, Contracting Out, for on-call materials testing services, that due to the temporary or occasional nature of the work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff; and
2) Approve and authorize the Chair to sign Agreement for Services 8284 with Geocon Consultants, Inc. to provide on-call materials testing services in the not-to-exceed amount of $150,000 for a period beginning upon execution and expiring three years thereafter. (All Districts)
FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.
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DISCUSSION / BACKGROUND
In September 2023, Department of Transportation (Transportation) issued a formal Request for Proposal (RFP) for on-call materials testing services. Transportation has a materials testing lab that can perform the majority of the testing needed for construction projects; however, there are some specialized tests that they cannot perform and must be sent out to a consultant. Three (3) proposals were received and evaluated, and Geocon Consultants, Inc. was selected as the most qualified firm.
Transportation recommends the Board make findings in accordance with Section 3.13.030(C) of the El Dorado County Ordinance that due to the temporary or occasional nature of the materials testing services that would be provided under the proposed agreement, hiring of additional staff to perform said services is not justified. County staff will be performing much of the work covered under the proposed agreement. The proposed agreement is necessary to provide testing services in unusual and infrequent situations where additional staff is needed or when County staff cannot perform testing due to atypical tests for which County staff is not certified or uni...
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