Title
Surveyor’s Office recommending the Board consider the following:
1) Approve the addition of one (1) refurbished Trimble R10 and accessories and one (1) new Spectra Precision Ranger 5 Data Collector and accessories assigned to Fiscal Year 2023-24 Fixed Assets list, with a cost of $46,000;
2) Approve and authorize the Chair to sign a Budget Transfer decreasing the General Fund Contingency by $19,000, decreasing Surveyor Abatement by $27,000, and increasing the department’s Fixed Asset appropriations by $46,000;
3) Approve and authorize the Chair to sign a Budget Transfer decreasing the Henningsen-Lotus Park Special Revenue Fund contingency for planned projects by $15,000;
4) Approve and authorize the Purchasing Agent to execute a Purchase Order for refurbished surveying equipment and accessories with DH Technology, LLC in the amount of $38,537 plus applicable shipping and handling;
5) Approve and authorize the Purchasing Agent to execute a Purchase Order for new surveying equipment and accessories with Future Fire Suppression Inc. (dba AmeriVet Enterprises) in the amount of $6,581.51, plus applicable shipping and handling; and
6) Authorize the Purchasing Agent to execute any subsequent purchase documents that do not increase the amount of the Purchase Orders (other than for shipping and handling) with DH Technology LLC and Future Fire Suppression Inc. (4/5 vote required).
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In October 2023, the Surveyor’s Office initiated BID 24-305-025 for new and refurbished surveying equipment and accessories. In November 2023, two qualified bidders were chosen for new and refurbished equipment. The Surveyor’s office is looking to issue a Purchase Order for refurbished surveying equipment and accessories to DH Technology, LLC and issue a Purchase Order for new surveying equipment and accessories to Future Fire Suppression Inc. The purchase of this equipment will allow the Surveyor’s Office to complete surveying proje...
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