Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of video conferencing software and services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Make findings in accordance with Procurement Policy C-17 Section 3.4 exempting the competitive bidding process due to Zoom Video Communications, Inc. being the sole source of the proprietary software as outlined in Procurement Policy C-17 Section 3.5;
3) Approve and authorize the Chair to sign Purchase Contract 8186 with Zoom Video Communications, Inc., in the amount of $32,400 for the term retroactively beginning June 11, 2023, through June 10, 2026, and perpetually renewable thereafter at an approved quoted rate;
4) Authorize the Purchasing Agent, to execute further documents relating to Purchase Contract 8186, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase compensation beyond the Purchasing Agent maximum perpetual dollar amount authority in accordance with Procurement Policy C-17; and
5) Authorize the HHSA Director, or the HHSA Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Purchase Contract 8186.
FUNDING: Various Health and Human Services Agency funding streams.
Body
DISCUSSION / BACKGROUND:
Zoom, also called Zoom Meetings, is a proprietary video conferencing software program developed by Zoom Video Communications, Inc. Since 2019, Zoom has been used by multiple HHSA divisions/departments as a means to communicate with colleagues, clients, and collaborative organizations through video conferencing.
Through perpetual non-financial Business Associate Agreement 5879 fully executed by the County’s Board Chair ...
Click here for full text