Title
Transportation Department recommending the Chair be authorized to sign Agreement for Services 10-52897 with Five Star Automotive in an amount not-to-exceed $150,000 for a one year term to provide on-call automotive maintenance and repair services for the Transportation Department, Fleet Services Unit's vehicles in the South Lake Tahoe Basin.
FUNDING: Fleet Operations Internal Service Fund.
Body
BUDGET SUMMARY: |
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|
Total Estimated Cost |
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$150,000 |
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|
|
Funding |
|
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Budgeted |
$150,000 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$150,000 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: Funding is included in the fiscal year 2009-10 Fleet Operations Fund and will be included in future budgets covered by the term of this Agreement. There is no change to Net County Cost.
Reason for Recommendation: Under the proposed Agreement, Five Star Automotive, will furnish materials, supplies, parts, equipment, personnel, subcontractors and services necessary to provide on-call automotive repair and maintenance services for County vehicles in the South Lake Tahoe basin. Details of the work will include preventive maintenance; tune-ups; engine overhauls; smog inspections; windshield and glass repairs or replacements; tire mounting, installation, balancing, studding and repairs; alignments; minor body repairs; and maintenance and repair of brakes, air conditioning systems, electrical systems, suspension systems, engine cooling systems, transmissions and clutches.
The Agreement is necessary to repair and maintain vehicles and equipment in the South Lake Tahoe Basin for the Department's Fleet Services Unit. Although most of the services provided under this Agreement involve bargaining unit work, the County does not have an adequate automotive servicing facility in the South Lake Tahoe Basin. Five Star Automotive has the ability to perform the necessary work and maintains the requisite repair bays, lifts, tools and specialized equipment to service fleet vehicles in the basin. Additionally, Five Star Automotive also provides storage space for County vehicles awaiting repairs and maintenance, thus alleviating parking and storage problems especially during the winter months at County-operated facilities. While the amount of the contract is significant, components of the costs include labor, parts, subcontractors and facilities.
This new Agreement will replace General Services' contract #1034-S0811 which expires on March 31, 2010. In accordance with the provisions of Section D of Article IX, Default, Termination, and Cancellation of that Agreement, Contract #1034-S0811 will be terminated at or prior to the effective date of this new Agreement.
The Department requests the Board make findings pursuant to Article II, section 210 b (6) of the El Dorado County Charter that the ongoing aggregate of the work preformed under this Agreement is not sufficient to warrant the addition of permanent staff.
The El Dorado County Employees Association, Local #3, has been informed of this proposed Agreement. Human Resources gave approval on February 8, 2010.
Action to be taken following Board approval: Agreement #10-52897 will be signed by the Board Chair and one original of each will be forwarded to the Department of Transportation for further processing.
Contact: James W. Ware, PE
Director of Transportation
Concurrences: County Counsel, Risk Management, Human Resources