Title
Information Technologies Department recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid cooperative purchasing agreement being utilized;
2) Authorize the use of US Communities Master Agreement 18220 between Kronos Incorporated and Cobb County, Georgia as the lead public agency for the competitively bid services;
3) Approve and authorize the Purchasing Agent to issue a Purchase Contract to Kronos, Inc., in the amount of $190,000 to provide workforce management and telestaff software for the term of March 18, 2024, through March 17, 2025; and
4) Approve and authorize the Contract Administrator to sign the Renewal Order Forms (Q-207667 and 6104325) and subsequent quotes for additional services or licenses covered under US Communities Master Agreement 18220 that do not extend the term of the services or exceed the amount of the Purchase Contract.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The County first entered into an agreement with Kronos Incorporated in 2016. The Kronos workforce management system tracks, manages, and controls employee time and attendance records countywide. Kronos interfaces with MUNIS (FENIX) payroll and work order modules, improving the employee time entry process. Kronos provides real-time feedback to users and managers for items requiring immediate action and provides a variety of on-demand and custom reports. The Kronos workforce management system meets governing requirements for overtime and FLSA. The County is in the process of obtaining a new workforce management system that will work with FENIX, due to support changes that will require the County to switch no later than December 2025.
The Kronos contract was previously brought before the Board as a perpetual agreement under FENIX contract 2710. However, with the issuance of PO 22001012, the County aligned with the expiration date of Amendment ...
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