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Surveyor’s Office recommending the Board approve and authorize the Chair to sign a Budget Transfer decreasing the department’s Salary and Benefits appropriations by $4,000 and increasing Fixed Asset appropriations by $4,000, for a total of $50,000 in new and refurbished survey equipment.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In October 2023, the Surveyor’s Office initiated BID 24-305-025 for new and refurbished surveying equipment and accessories. In November 2023, two qualified bidders were chosen: Future Fire Suppression Inc., DBA AmeriVet Enterprises for new equipment, and DH Technology LLC for refurbished equipment. On January 9, 2024, Legistar 24-0001 the board authorized both purchase orders for new and used surveying equipment as well as a corresponding budget transfer and fixed asset approval.
The Surveyor’s Office subsequently issued a purchase order for refurbished surveying equipment and accessories to DH Technology, LLC and the equipment has been received. The Surveyor’s Office also issued a purchase order for new surveying equipment and accessories to Future Fire Suppression Inc., DBA AmeriVet Enterprises in the amount of $6,715.83 (bid price of $6,204.00 plus applicable taxes of $511.83), however, this vendor has been non-responsive and has failed to fulfill the order. As a result, the purchase will be made with the second-place vendor, DH Technology, LLC. in the amount of $10,651.79 (bid price of $9,839.99 plus applicable taxes of $811.80). Procurement and Contracts confirmed that DH Technology, LLC will honor the bid pricing. The total increased cost is $3,935.96, therefore an increase to fixed asset appropriations will be required to allow the issuance of a new purchase order.
The purchase of this equipment will allow the Surveyor’s Office to utilize the equipment already received from DH Technology, LLC to complete upcoming surveying projects. It will also allow the Surveyor’s Office to support other County Departmen...
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