Title
Department of Transportation recommending the Board consider the following pertaining to the Pony Express Trail Recessed Edge-Lines & Pedestrian Safety Improvements Projects, Capital Improvement Program project numbers 36105071 & 36105073, Contract No. 7449:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Funding for both projects include the following: Highway Safety Improvement Program (59%) and Regional Surface Transportation Program Advance - Exchange (41%). (State Funds)
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DISCUSSION / BACKGROUND
The Pony Express Trail Recessed Edge-Lines & Pedestrian Safety Improvements Projects (Project) will install recessed thermoplastic edge lines on Pony Express Trail from Carson Road to Sanders Road in Pollock Pines and add rectangular rapid flashing beacons, ADA ramps and landings, and thermoplastic crossings at three locations in the County: Sly Park Road at USFC/Sugarloaf Fine Arts Camp Crossing, Pioneer Trail at High Meadow Trail, and Silva Valley Parkway at New York Creek Trail.
This project is State funded. Therefore only California Environmental Quality Act (CEQA) compliance is required. A CEQA Notice of Exemption was filed June 23rd, 2022, for the Edge-lines, and a CEQA Notice of Exemption was filed Sept 18th, 2023, For the Pedestrian Safety Project.
No environmental permits or right-of-way is needed for this Project.
Authorization for construction funding has been received for this Project.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total estimated cost for Project construction is $736,995, which includes construction items of work, supplemental items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies.
There is no financial impact or change to net County cost associated with this item for the construction of the Project. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid for the construction contract.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the Construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention Jen Rimoldi.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation