Title
Information Technologies Department recommending approval of extension to Agreement 023-S0811 and renewal of enrollment with Microsoft for the Enterprise Agreement (MSEA) in the estimated amount of $190,000 for a one year period to expire June 30, 2011.
FUNDING: Funding will be included in FY 10/11 budget requests for all participating departments.
Body
BUDGET SUMMARY:
Total Estimated Cost $190,000
Funding
Budgeted $
New Funding $
Savings $
Other $
Total Funding Available $190,000
Change To Net County Cost $0
Fiscal Impact/Change to Net County Cost: None. The cost has been applied in participating department budgets.
Note: IT is only able to estimate the not to exceed amount at this time. IT is given the costs for each license and a current license count; however, if additional licenses are purchased before the expiration of the existing agreement, the amount of the new agreement will change.
Background: As part of a statewide agreement competetively bid by Riverside County, El Dorado County has been participating in the MSEA since 2002. This agreement provides many benefits to all participating counties, which include: volume pricing, product upgrade coverage, simplifies license tracking, allows for the purchase of other Microsoft products under MSEA, participation in Microsoft TechNet (a comprehensive knowledge base of product problems), technical support incidents and offers training vouchers for Microsoft products based on number of enrolled computers. This program saves the County more than 25% compared to other procurement avenues.
Reason for Recommendation: IT has evaluated the benefit of continuing Microsoft Software Licensing and feels it provides the best advantage to the County in keeping up with current Microsoft software products and upgrades. IT will evaluate this agreement again at the end of the 12 months and assess if Microsoft Volume Licensing best supports...
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