Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No. 11-393-018 for the purchase of Food Items and Kitchen Supplies for use County wide;
2) Authorize one-year blanket purchase orders to the following vendors:
Strauss Food Service of Placerville, CA and Sysco Sacramento of Sacramento, CA in the amount of $375,000 each;
Farmer Brothers Coffee of West Sacramento, CA in the amount of $3,000; and
National Food Group of San Diego, CA in the amount of $2,000 for use on the East and West Slopes of the County;
U.S. Foodservice of Reno, NV in the amount of $100,000;
Crystal Dairy Foods of South Lake Tahoe, CA; and
Mad Butcher Meat Company of Sacramento, CA; in the amount of $10,000 each for use on the East Slope only;
Francis Distributing of Diamond Springs, CA in the amount of $10,000 for use on the West Slope; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$900,000.00 |
|
|
|
Funding |
|
|
Budgeted |
$900,000.00 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$900,000.00 |
|
Change To Net County Cost |
|
$0.00 |
The needs and missions of the County's kitchens are diverse. Populations to be served vary in size and constituion and the nutritional requirements vary accordingly. The nature of the food service business is also very fluid. Vendors purchase commodities based on wholesale market prices, which vary daily. As a result, product brands and package counts offered by vendors change frequently. After discussions with the various kitchen staff and potential vendors, the Procurement and Contracts Division has determined that awarding to multiple vendors is in the best interest of the County. This will allow the individual kitchens to shop brands, package sizes, and the achieve the best available pricing for each order. The bid included an extensive quotation schedule with fixed pricing plus a percentage mark up from cost for each food category.
Sixteen (16) invitations to bid were mailed, eight (8) qualified responses were received, three (3) by local vendors. Blanket purchase order award amounts are based on the number of categories bid, and the servicing of both the East and West Slopes.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: No change to the net County cost.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue blanket purchase orders to each vendor, in the amount stated above.
Contact: Rick J. Blake, Sr. Buyer x5873
Concurrences: Not Applicable