Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No. 11-405-024 for the purchase of Diesel Fuel to the low qualified bidders, Hunt and Sons, Inc., of Placerville, CA in the amount of $313,000 and Western Energetix of Sparks, NV in the amount of $129,000;
2) Authorize the Purchasing Agent to issue blanket purchase orders in the amount of $442,000 for a twelve (12) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders for same on an "as needed" basis and extend the blanket purchase orders for one additional twelve (12) month period if the vendor agrees to all term and conditions contained in the original bid, during the awarded period as long as funding is available within the requesting Department's budget.
FUNDING: Road Fund Discretionary and the General fund for all diesel generator tanks.
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BUDGET SUMMARY: |
|
|
Total Estimated Cost |
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$442,000.00 |
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|
|
Funding |
|
|
Budgeted |
$442,000.00 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$442,000.00 |
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Change To Net County Cost |
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$0.00 |
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget. (Road Fund Discretionary and the General fund for all diesel generator tanks)
REASON FOR RECOMMENDATION: At the request of Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for Diesel Fuel at four Department of Transportation locations (Placerville, Meyers, South Lake Tahoe and Tahoma) for vehicle and equipment use, as well as generator fuel tank use.
Eleven (11) invitations to bid were mailed, one to a local vendor. Five (5) qualified repsonse were received, one (1) from a local vendor. The qualified bidders were Ramos Oil of West Sacramento, CA; Hunt & Sons, Inc of Placerville, CA; Interstate Oil Co., of McClellan, CA; Falcon Fuels of Paramount, CA and Western Energetix of Sparks, NV. The evaluation spreadsheet is attached for your review.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue blanket purchase orders in the amount of $313,000.00 to Hunt & sons, Inc. of Placerville, CAand in the amount of $129,000.00 to Western Energetix, of Sparks, NV.
Contact: Eric van Leeuwen, Buyer I x5834.