Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No.11-204-026 for the purchase of Computers: Desktops, Laptops, Monitors and Related Items to the low qualified bidder, Helm Technical Service of El Dorado Hills, CA., upon conclusion of the ten (10)-day bid protest period which ends on December 16, 2010;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $160,000 for a four (4) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget.
FUNDING: Various.
Body
BUDGET SUMMARY:
Total Estimated Cost $160,000
Funding
Budgeted $160,000
New Funding $
Savings $
Other $
Total Funding Available $160,000
Change To Net County Cost $160,000
REASON FOR RECOMMENDATION: At the request of the Information Technologies Department, the Procurement and Contracts division issued an Invitation to Bid for computer equipment, including desktops, laptops, monitors and related items. The Computers and related items will be used by El Dorado County staff in the performance of of their jobs. Eight (8) invitation to bid notification letters were mailed; three (3) qualified responses were received, one from a local vendor. The purpose of the bid was to secure pricing for the purchase of computer hardware to replace obsolete or broken hardware in various departments. Generally, a computer is replaced after 4-5 years in service. The estimated quantities on the bid document were based on departments' budgets for replacement hardware; however, purchases will only be made as needed, and with the input of the Information Technologies Department.
Board of Supervisors Policy C-17 provides for a ten (10) day period in which bidders may fi...
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