Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Extend Bid No. 09-405-061 for the purchase of propane gas for the West Slope of El Dorado County to the low qualified bidder, Ferrellgas of Grass Valley, CA;
2) Authorize the Purchasing Agent to increase blanket purchase order BP290647 in the amount of $300,000 for a one year period, expiring January 31, 2012 following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting Departments' budgets.
FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost $300,000.00
Funding
Budgeted $300,000.00
New Funding $
Savings $
Other $
Total Funding Available $300,000.00
Change To Net County Cost $0.00
REASON FOR RECOMMENDATION: On January 27, 2009, item #23 Board of Supervisors approved bid #09-405-061 for the purchase of propane gas for the West Slope of El Dorado County in the amount of $600,000.00 for a two year period, expiring on January 31, 2011. This bid has a provision to extend for one additional year at the same pricing, terms and conditions if mutually agreed between the County and the awarded vendor. It should be noted that this BP extension is retroactive to January 31, 2011. Due to a glitch in the Purchase Order reporting system, staff thought the BP expired in March. The system has been re-programmed to correct this bug.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the various Departments' budgets.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will extend blanket purchase order BP209647 for one additional year, expiring January 31, 2012, and increase the same blanket purchase order in the amount of $3...
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