Title
Department of Transportation recommending the Board:
1) Extend Bid No. 08-405-070 for aviation fuel and related services for one additional year;
2) Authorize the Chair to sign the First Amendment to Agreement 568-S0811 for aviation fuel and related services extending the term for one additional year, clarifying the scope of services, making changes to the Notice to Parties and Administrator provisions and adding a Confidentiality provision; and
3) Authorize the Contract Administrator for Agreement 568-S0811 to issue a letter to Epic Aviation, LLC exercising the County's option to extend the Agreement for one additional year.
FUNDING: Airport Enterprise Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost $425,954
Funding
Budgeted $425,954
New Funding $
Savings $
Other $
Total Funding Available $425,954
Change To Net County Cost $
Fiscal Impact/Change to Net County Cost: Funding will be provided by the Airport Enterprise Fund.
Background: On January 8, 2008, item #29 the Board of Supervisors awarded bid #08-405-070 to EPIC Aviation, LLC and authorized the Chairman to sign an agreement for aviation fuel and related services and the lease of an aviation refueler truck for a three year period. Bid #08-405-070 and Agreement for Services #568-S0811 for aviation fuel and related services contain provisions for a three year term with an optional one (1) year extension. While the bid included the rental of a refueling truck and the Board of Supervisors was asked to execute the lease of the equipment along with Agreement for Services #568-S0811, that lease (#601-L0811) was actually executed later on March 19, 2008 by the Purchasing Agent. Likewise, the Department of Transportation will prepare a separate equipment rental agreement for rental of the aviation refueler for review by County Counsel and Risk Management and execution by the Purchasing Agent.
Reason for Recommendation: The...
Click here for full text