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Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No. 11-289-043 for the purchase of Waterborne Traffic Line Paint and Thermoplastic to the low qualified bidders, Ennis Paint, Inc. of Ennis, TX (for Traffic Line Paint) and Sherwin Williams Co. of Manchester GA (for Thermoplastic);
2) Authorize the Purchasing Agent to issue two (2) blanket purchase orders totaling $138,000 for a twenty-four (24) month period following Board approval;
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget; and
4) Authorize the Purchasing Agent to exercise the option, at the conclusion of the initial term, to extend the Blanket Purchase orders for one additional term pursuant to the bid terms and conditions if it is in the County's interest to do so.
FUNDING: Non-General fund (Road Fund Discretionary).
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BUDGET SUMMARY:
Total Estimated Cost $138,000.00
Funding
Budgeted $138,000.00
New Funding $
Savings $
Other $
Total Funding Available $138,000.00
Change To Net County Cost $0.00
REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for Waterborne Traffic Line Paint and Thermoplastic.
Forty-one (41) invitations to bid were mailed, two (2) to local vendors. Five (5) qualified responses were received, none from local vendors. An evaluation spreadsheet is attached for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget. Funding Source: Non-General fund (Road Fund Discretionary)
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division wi...
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