Title
Clerk of the Board recommending the Board consider the following regarding FY 10/11 Board of Supervisors expenses:
1) Ratify the following District expenditures and approve a budget transfer to cover the following:
a) GIS software - District I - $600
b) GIS Software - District III - $300
c) Copies of Budget Documents for the Taxpayers Association - District III - $ 272.72
d) Video conferencing equipment to be used between Tahoe and Placerville. This is an accessory to a computer and can be used on any computer to facilitate video conferencing. $165.98
2) Approve a budget transfer to cover the RCRC Conference and the CSAC Conference. The travel was approved by the Board on 10/26/10 File 10-1136.
3) Approval to purchase the following equipment and approval for the budget transfer to cover the expenditures:
a) Computer for District V assistant for an amount not to exceed $900.
b) Laptop for District IV Supervisor for an amount not to exceed $1,700.
Body
BACKGROUND
The Board approved an amended Policy D-5 which allows for a minimum of Salaries and Benefits for each Supervisors District. The Clerk’s budget contains the general department expenditures such as insurance, office supplies and for other necessities to maintain the Department operational. Travel expenditures for RCRC and CSAC are also included within the Clerk’s budget. According to policy D-5 Supervisors must request Board approval for all non-salary expenditures. This Board item is to formalize the procedures to facilitate the approval and reporting of non-salary expenditures. It is also going to ratify expenditures since July 1, 2010 and request budget transfers to cover the expenditures.
Procedures
1) Identify expenditure: District offices are to contact the Clerk of the Board when the District Supervisor has identified a necessary expenditure and fill out form Board of Supervisors Expense Request Form.
2) Identify funding: The Clerk of the Board is to identify the sufficient funding ...
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